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VN-ML-05- 2023
Position Title : Human Resources Officer
Duty Station : Bamako, Mali
Classification : National Officer, Grade NO-A
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 8 September 2023
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN
agency in the field of migration, works closely with governmental, intergovernmental and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.
Context:
Under the direct supervision of Resources Management Officer (RMO) and overall guidance of
the Chief of Mission (CoM) in Mali, and in close collaboration with the Human Resource
Management (HRM) Units at Headquarters (HQ), Manila Administrative Centre (MAC) and the
Regional Office in Dakar, the successful candidate will be responsible and accountable for
managing the Human Resources functions of the Country Office and its Sub-Offices
Core Functions/ Responsibilities:
• In coordination with the RMO, oversee the Human Resources Management function in
the Country Office including its Sub-Offices in accordance with the Organization’s
policies, procedures and practices. Advise the RMO and the CoM on interpreting and
applying IOM’s Human Resources policies, rules and regulations, as well as standards
and techniques taking into account the Country Office’s activities.
• Supervise and monitor the work of the Human Resources staff in carrying out all human
resources administrative transactions, including preparation of personnel actions,
updating PRISM HR, and processing of contracts. Conduct the SES appraisals of directly
reporting staff.
• Liaise with external IOM partners on HR related policies. Act as a Focal Point for
the external HR Companies in terms of recruitment and deployment of staff for the
working in emergency areas. Review and process all the HR related documentation
received from the HR Companies.
• Monitor and supervise the maintenance of the personnel files and attendance records of
the Country Office correctly and in line with organizational standards.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and
inclusion at IOM at www.iom.int/diversity.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates
are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are
considered as first-tier candidates.
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• Assist in supervising the preparation of the monthly payroll for national staff and ensure
its accuracy and timeliness. Assume the responsibility for Payroll Posting and work in
close coordination with HR staff in order to validate and verify the payroll simulation
before the monthly pay run and posting of national staff payroll in PRISM HR.
• Assist the RMO with roll-out and implementation of new policies, instructions, and
procedures within the Country Office.
• Assist the RMO in coordination, planning and organization of staff development and
training activities for the Mali office in close collaboration with Human Resources
Management/ Staff Development and Learning (HRM/SDL). Collaborate with line
managers to assist in establishing staff development and training priorities and plans.
Deliver induction and other forms of trainings to staff.
• Facilitate the maintenance and upkeep of the CO’s HR and Training database, and in
conjunction with the Security Unit, ensure staff abidance of all mandatory and
recommended security briefings and trainings.
• Monitor the contractual status and the administration of entitlements of local staff in the
PRISM HR module. Monitor and ensure effective administration of the PRISM HR
Organizational Management module.
• Oversee the orientation of new staff, ensure appropriate briefing, and be responsible for
the preparation and update of the “Welcome Package”, and able to assume functions at
the Mali Office in a timely fashion.
• Discuss audit recommendations on HR matters and in coordination with the RMO
implement them upon instruction within the HR function.
• Perform such other duties as may be assigned.
Qualifications
• Bachelors Degree in Human Resources, Public Administration, Social Sciences or
Business Administration or a related field from an accredited academic institution with
four years of relevant professional experience; or
• Masters degree in the above fields with two years professional experience.
Experience:
• Working experience in management and supervisory administration in all facets of HR,
Talent acquisition, talent management, administration of staff contracts and entitlements,
interpretation and implementation of staff rules and regulations and development of HR
guidelines in a complex humanitarian environment;
• Familiarity with the UN common system or similar systems is an advantage; and,
• A high degree of computer literacy is required; good knowledge of MS Office suite and
ERP systems is essential.
Languages
Fluency in English and French is required.
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
(https://whed.net/home.php).
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Required Competencies:
Behavioral
• Accountability – takes responsibility for action and manages constructive criticism;
• Client Orientation – works effectively with client and stakeholders.
• Continuous Learning – promotes continuous learning for self and others.
• Communication – listens and communicates clearly, adapting delivery to the audience.
• Creativity and Initiative – actively seeks new ways of improving programmes or services.
• Leadership and Negotiation – develops effective partnerships with internal and external
stakeholders.
• Performance Management – identify ways and implement actions to improve performance
of self and others.
• Planning and Organizing – plans work, anticipates risks, and sets goals within area of
responsibility.
• Professionalism – displays mastery of subject matter.
• Teamwork – contributes to a collegial team environment; incorporates gender related
needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness – displays awareness of relevant technological solutions.
• Resource Mobilization – works with internal and external stakeholders to meet resource
needs of IOM.
Other:
Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.
Appointment will be subject to certification that the candidate is medically fit for
appointment, accreditation, any residency or visa requirements, and security clearances.
How to apply:
Interested candidates are invited to submit their applications via email to
iommaliapplications@iom.int by 8 September 2023 at the latest, referring to the reference
number VN-ML-05- 2023
IOM only accepts duly completed applications submitted through the IOM e-Recruitment
system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
Posting period:
From 25.08.2023 to 08.09.2023
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank
accounts.
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